MANSOQ Inventory
Supply Order
Definition A supply order in MANSOQ records a request to move stock from one location to another location in the same facility. For example, a ward asks the central store to send more supplies. One supply order bundles one or more requested…
3.1 · versioned documentation · 3 min read
Definition
A supply order in MANSOQ records a request to move stock from one location to another location in the same facility. For example, a ward asks the central store to send more supplies. One supply order bundles one or more requested items, and each requested item names a product and a quantity.
MANSOQ uses the same order mechanism for two purposes. A supply order requests stock from another location in the same facility. A purchase order requests stock from an outside vendor. The source that you name on the order decides which one you create. A supply order always names an internal source location in the same facility.
Both types share the same fields, the same statuses, and the same screens.
Key Attributes
| Components | What it captures |
|---|---|
| Name | The name of the order. This field is required. |
| Note | More information about the order. This field is optional. |
| Intent | How firm the request is. This field is required. |
| Category | The type of supply. This field is required. |
| Priority | How urgent the request is. This field is required. |
| Reason | Why you request the stock. This field is required. |
| Deliver From | The facility location that you request the stock from. This location must be in the same facility as the destination. This field is required. |
| Destination | The facility location that needs the stock. MANSOQ sets your current location as the default. This field is required. |
Intent
Select one of these values: Proposal, Plan, Directive, Order, Original Order, Reflex Order, Filler Order, or Instance Order.
Category
Select Central or Nonstock.
Priority
Select Routine, Urgent, ASAP, or STAT.
Reason
Select Patient Care or Ward Stock.
Requested items
You add requested items after you create the order. Each requested item has a product and a quantity. The product is a catalog entry, not a specific stocked batch.
Status
MANSOQ has no separate approve action or complete action. To change the status, edit the order.
| Status | Description |
|---|---|
| Draft | You started the order, but you did not submit it. |
| Pending | You submitted the order, and the source location did not fulfill it. |
| Completed | The source location fulfilled the order. |
| Abandoned | You stopped the order before fulfillment. |
| Entered in Error | You recorded the order by mistake. |
Relationships
- A supply order does not create a delivery. To fulfill the order, create a supply delivery as a separate step.
- A supply delivery can refer to the supply order that it fulfills. MANSOQ then fills in the details of the delivery from that order.
- A requested item names a catalog entry, not a specific stocked batch. For more information, see the Product concept.
Permissions
MANSOQ controls supply orders with facility-scoped permissions.
| Permission | Roles | What it allows |
|---|---|---|
| Can Create Supply Request on Facility | Facility Admin, Admin, Staff, Doctor, Nurse | Create or edit a supply order and its requested items. |
| Can Read Supply Request | Facility Admin, Administrator, Admin, Staff, Doctor, Nurse, Volunteer, Pharmacist | View a supply order. |
Related
- Flow: Raise a supply request
- Flow: Add items to a supply request
- Flow: View a supply request
- Flow: Update the status of a supply request
- Concept: Purchase Order
- Concept: Supply Delivery
- Concept: Product
Source evidence
References are pinned to the private MANSOQ source repository. Repository access is required to open these links.