Patient administration

Register a patient

Current source · source reviewed · 3 min read

Before you begin

You are signed in to MANSOQ.
You searched for the patient first, and MANSOQ found no existing record. See Search for a patient.
You have the patient's personal details, contact number, and identity documents.
You have the permissions listed below.

1. Open the registration form

Open Patients → Search patients. Search existing records using the available identifiers, such as name, phone or the configured medical record number. If no match is found, check alternate identifiers before choosing Add New Patient. The captured example uses an explicitly synthetic identity.

Find patient and encounter workspaces in the real MANSOQ application using explicitly synthetic training records. — Find patient and encounter workspaces · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

Search before registering a patient in the real MANSOQ application using explicitly synthetic training records. — Search before registering a patient · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

2. Enter the personal details

Complete Patient Basics: Name, Phone Number with the correct country selection, Sex, and Date of Birth or Age. Use a different emergency contact number only when needed. Blood Group and Patient Tags are optional unless local configuration requires them.

Complete Additional Details: Address and the configured geography hierarchy. Expand a different permanent address only when it differs. The current form retains PIN Code and State labels; country selection, installed geography and postal validation must be checked for your deployment. The training instance contains Kingdom of Saudi Arabia → Riyadh Region → Riyadh City.

Submitting an incomplete form reports required fields without registering a patient. Correct every message before retrying. Mark deceased only when the patient has actually died and the facility procedure requires that status.

Registration required fields and patient basics in the real MANSOQ application using explicitly synthetic training records. — Registration required fields and patient basics · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

Required field validation before registration in the real MANSOQ application using explicitly synthetic training records. — Required field validation before registration · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

Review synthetic address and registration action in the real MANSOQ application using explicitly synthetic training records. — Review synthetic address and registration action · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

3. Enter the patient identifiers

Complete any patient identifiers required by your facility configuration. Automatically generated identifiers are assigned according to the configured identifier rules. The captured training form had no additional identifier fields; do not assume that configuration applies to other facilities.

4. Save the patient

Select Register Patient. Confirm Patient Registered Successfully and verify the identity in the resulting patient workspace. In this training run, registration opened the patient home workspace with Schedule Appointment and View Accounts.

The full clinical profile is a separate access-controlled view. A new patient can return Patient Not Found from View Profile before the required encounter, organization or direct patient association exists. Continue the authorized booking/encounter process; do not create another patient record to resolve this access state.

Registered synthetic patient workspace in the real MANSOQ application using explicitly synthetic training records. — Registered synthetic patient workspace · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

Patient profile is unavailable before facility association · 2026-10-18. Synthetic training data; Staff role. Captured from the real application development build at source baseline f6e9f05f. Configuration and permissions are specific to this training fixture.

Permissions

Permission	Access
Can Create Patient	Lets you register a new patient in MANSOQ.

Expected Outcome

The new record persists and can be found using the permitted patient search. The immediate destination can be the patient home workspace; clinical profile access depends on the user’s patient associations and permissions.

Version and facility configuration

This procedure is grounded in the repository’s version 3.1 user guide and the audited source revision. Available encounter types, required demographics, terminology, permissions and enabled services depend on your facility configuration. Use the labels and access controls on your own instance; the source references below identify the documented implementation.

Troubleshooting

Newly registered patient profile says Patient Not Found

Verify the correct facility and patient identifiers. Clinical access is derived from active encounter department/location associations, organization membership, or direct patient membership. Ask an authorized clinician or administrator to establish the appropriate association; do not duplicate registration.

Source evidence

References are pinned to the private MANSOQ source repository. Repository access is required to open these links.