Inventory

Receive and complete a purchase delivery

Approve a purchase delivery, receive goods and complete the delivery to update stock.

Current source · source reviewed · 3 min read

Before you begin

You created the purchase delivery, and you added the delivered items to it. See Add delivered items to a purchase delivery.
The purchase delivery is in the Draft status.
You have the permission listed below.

1. Open the purchase delivery

Open the purchase delivery that you want to receive.

Start an inward synthetic purchase delivery in the real MANSOQ application using explicitly synthetic data. — Start an inward synthetic purchase delivery · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

2. Approve the delivery

Click Mark as Approved. MANSOQ moves the delivery from Draft to Pending.

Saved synthetic batch line before delivery approval in the real MANSOQ application using explicitly synthetic data. — Saved synthetic batch line before delivery approval · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

3. Record the goods you receive

Wait until the goods arrive at the destination location. Mark the delivery as received. Confirm the condition of each item. Select Normal or Damaged for each item.

Receive approved synthetic stock into the selected location in the real MANSOQ application using explicitly synthetic data. — Receive approved synthetic stock into the selected location · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

Confirm receiving status and item condition in the real MANSOQ application using explicitly synthetic data. — Confirm receiving status and item condition · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

4. Complete the delivery

Click Mark as Completed. MANSOQ updates the stock counts of the inventory items at the destination location.

Note: If the delivery is linked to a patient, the delivery is a medication return. MANSOQ then creates a refund invoice and reversed charge items on the billing account of that patient.

Complete the delivery header after receiving its items in the real MANSOQ application using explicitly synthetic data. — Complete the delivery header after receiving its items · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

Completed synthetic purchase delivery in the real MANSOQ application using explicitly synthetic data. — Completed synthetic purchase delivery · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

Verify the received batch in location inventory in the real MANSOQ application using explicitly synthetic data. — Verify the received batch in location inventory · 2026-10-18. Production build of the audited application; explicitly synthetic Polyclinic Facility Admin training. No supplier transaction, payment or external call occurred. Product definition, batch, stock receipt and delivery completion are separate records.

Permissions

Permission	Access
Can Create External Supply Delivery on Facility	Lets you approve, receive, and complete a purchase delivery at the facility. Facility Admin and Admin have this permission.

Expected Outcome

The purchase delivery is in the Completed status.
The stock counts of the inventory items at the destination location show the goods you receive.
Each delivered item shows the condition that you confirm: Normal or Damaged.
For a delivery that is linked to a patient, the billing account of that patient shows a refund invoice and reversed charge items.

Version and facility configuration

This procedure is grounded in the repository’s version 3.1 user guide and the audited source revision. Available encounter types, required demographics, terminology, permissions and enabled services depend on your facility configuration. Use the labels and access controls on your own instance; the source references below identify the documented implementation.

Source evidence

References are pinned to the private MANSOQ source repository. Repository access is required to open these links.